Information on a paper form is of little use until it is converted into an electronic format and acted upon. Spiraling volumes of data is a common issue in a growing firm. The delays due to processing of data can also impact customer satisfaction leading to a loss of customers, which could have a negative long-term effect on revenues and growth. Plus, the overall data management costs increase significantly. The handling cost of documents comes to about 6% to 15% of all revenue of a company. About 85% of all archived document is never leaving its filing document.
The forms processing in Global Associate begins with the conversion of paper or other documents into digitized images. These images can be easily organized and quickly retrieved, indexed and archived. When files are scanned or electronically converted at VServe, a high resolution digital copy is stored on a hard drive or optical disc. Templates, or electronic index cards, can have information attached to them, such as author, reference number, date created, or key words. Files can still be viewed, printed, shared and stored. The access to these documents depends on the level of security that the system administrator has assigned to the user.
|
|
